Path: Finance and Accounting > Journal Entries

Image: Journal Entries

Data Input:

The user can query data via giving:

To create a new Journal Entry, Press <New Transaction> button.

Type:

The type can be selected via LOV.

• General 
• Accrual

Post as at:

Select the data via calendar. This is the impact date the Journal Entries is posted to in the Accounts.

**When the Financial Period in the Business Calendar is "Inactive" or unavailble, for such period, the journal entry eill not be able to eb posted.

Link: Administration > Compnay Profile and Policies

(!) Therefore users have to make sure that the Date is within an Available or Active Financial Period.

(!) And if a Financial Period is assumed to be closed, Please make sure if of posting journal entries.

Reason:

The user can give preferred reasons. This can be referred to as Narration in Accounting Terms.

If users consider entering reassons as mandatory that will be a good practice.

Accounts:

Account can be selected via LOV.

One account code is selecte, user will be able to enter Debit and/or Credit values, and when the user wants to enter values to new accounts, the user has to select new Accounts from the Account fields.

(!) For a journal entry there has to be more than one Account engaged.

(!) Same Account can't be selected twice in the same journal entry

See the Notification:

The selected amount already exist in the Journal Entry.

(!) Journa entries can't be posted into header accounts? And in the LOV Header Accounts are not listed.

Debit Amount:

Credit Amount: 

The Debit amount total has to be tallied with the Credit AMount Total. If not the transaction will not be allowed to saved.

Save:

<Button>Press the button to save the Transaction.

The saved Transaction is appeared in the list of Jourmal Entries Entered. The user may view the journal entry Entered, Approved, Reject or Deleted.