Path : Purchasing > Goods/Services Received Notes

Image : GSRN Details

Purpose :

Once an Order is being raised the supplier sends the items or renders his service to the entity. To mark that the Items or services are being received, the entity  requires to raise the GSRN. GSRN is one of two options in the system to Stock intake. Other way is Stock Take and Variance Analysis.

Data Input

The user can query details pertaining to Purchase Orders giving;

• GSRN Number
• Status
• Supplier
• Date
• All Locations

And press <Find Transaction> Button.

(*) To raise a GSRN (Goods/Service Receive Note) Press <New Transaction> button and it enables the user to proceed forward to GSRN Details dialog box.

GSRN No:

Once GSRN is entered properly and saved the System generates No with a sequence.

Purchase Order No :

Requires entering a Purchase Order No. To Proceed with Purchase order and raise a GSRN, such Purchase Order shall be finalized; i.e. in Print Status after all Authorization levels.

Purchase Order Enter > Approve > Authorize > Print

Once Purchase Order no is input, system will request the user to enter the Goods Received Store into which goods to be received. 

Trade Terms :

Select a Trade Term from the list. Default the Purchase order Trade Term will be set.

Supplier Invoice No :

Enter the No of the Invoice issued by the supplier.

Supplier Invoice Date :

Enter the date of the Invoice issued by the supplier.

Goods Received Store :

Select the Store at which Goods are accepted into. Once the Store is selected, the data entered in Purchase order will be loaded to GSRN.

Notes :

Enter an Appropriate note pertaining to the GSRN.

Total Amount :

The Total amount of the goods taken and service provided will be captured here.

Purchase order Enter > Approve > Authorize> Print> Raise GSRN > Approve > Costing > Authorize

Data Loaded for GSRN from Purchase Order;

Product Name :

The ordered product Name/s are appearing here. When the Goods being received the relevant personal/may be store persons are required to compare that right goods received compared to Order made.

UOM :

Smallest Purchasable Unit is appearing here.

Ordered Qty :

The Qty ordered in PO is appearing here.

Lot Distribution :

User may categorize or accept as different lots may be based on Production dates and Expiry dates.

E.g.      Lot 1    250      > Goes to Bin 1

            Lot 2    350      > Goes to Bin 3

Therefore received is 600.

Supplier Price :

The set up Supplier Price is picked here. The User is not allowed to change that.

Tax :

The set Tax rates is applied here.

Total Amount :

Total amount of Goods Received is taken.

Services;

Account :

When GSRN is raised for a service provide separately or in combination with Goods, such cost is posted to Relevant General Ledger Account. That GL Account is will appear here. If it is a service obtained not combined with the product, the user may require to select the GL account code here.

Description :

The Name of the Service.

Order Inf :

The Details extracted from PO is captured here.

Expand to View Details :

Press the Link to enter amounts of GSRN.

Location Name :

The applicable Location of the Service being received.

Quantity : 

Press 1 as the quantity to get the value for service.

<Save> : The User requires to save the entered data. Once GSRN is saved, it will appear in the top of the GSRN list with System generated GSRN no.

This GSRN is in Entered Level.

Next the user is required to get it Approved > Costing for GSRN > Get it Authorize.

Note :

The GSRN value in the list is always shown without Tax.